7 reasons why the who’s who of Recruitment & Labour Hire use vSure for Work Rights Compliance

Labour Hire Workers

Australia’s best Recruitment & Labour Hire businesses use vSure to automate visa monitoring, streamline on-boarding and protect their reputations

In an industry that relies on workers on temporary visas, compliance with the obligation to check and keep checking employee work rights throughout the employment cycle can be a difficult and time-consuming, manual process.

The risks & fines of non-compliance

Apart from reputational risk and the threat of being banned from sponsoring visa holders, Recruitment & Labour Hire businesses risk on the spot civil penalties (with no recourse and no ignorance defense) of up to $396,000 per worker found working in breach of their rights.

Directors and Officers can be personally liable for civil penalties of up to $79,200 per foreign worker found working in breach of their rights

Recent news reports claim that there are over 77,000 people in Australia who have overstayed their visa or are here illegally. Expect more media attention, political rhetorique and importantly, compliance crackdowns as this populist “anti-immigration” movement grows.

Read this article if you want to know more about employer compliance obligations.

How vSure helps

Over 14 years of delivering Australia’s leading work rights compliance platform, vSure is now used by the who’s who of the Australian Recruitment & Labour Hire industry, covering major companies like:

Here’s 7 reasons why so many of the Australian Recruitment and Labour Hire Industry use vSure for Work Rights Compliance:

1. Seamless integration with all the leading systems

vSure integrates with the Recruitment & Labour Hire industry’s leading CRM, Workforce Management and HR systems. Whether you use:

vSure has seamless 2-way integration to make management of work rights easy. And vSure has formal partnership with many of the key workforce management and HR software vendors, ensuring optimal integration and support.

2. Simplified Student Visa holiday management

Primary student visa holders under the 8015 condition are limited to 48 hours during semester and can work more hours during their holidays. The hospitality industry relies on these additonal hours as a core means of fulfilling shifts.

BUT employers must have auditable “Evidence of Course Dates” in order to take advantage of the additional hours during holiday periods.

vSure makes this easy and even flows the rostering restrictions seamlessly through to ensure compliance.

3. Ultimate best-of-breed solution

vSure does nothing but work rights compliance and visa checks. Meaning we spend every day, every hour solving for the challenges work rights compliance imposes on the hospitality industry. And over more than 14 years living and breathing this specific challenge for employers, we have become very, very good at it!

Whether it be:

  • Managing the Working Holiday “6 month per location” rule (and exemptions);
  • Identifying student visa work rights beyond a visa check, including course start dates (student visa holders cannot start work before their course has started) and course level (certain courses make the visa holder exampt from the “48 hour rule”); or
  • Managing the 180 day rule for visa holders between sponsors; or
  • Managing visas with designated regional work restrictions; or
  • Delivering the “visa held report” which is needed annually by sponsoring employers for the various state authorities; or
  • Collecting visa grant letters from people moving onto bridging visas (which don’t appear until after the previous substantive visa has expired); etc etc

4. State Visas Held licensing report

Out of the box vSure delivers the Visas Held report required for state government labour hire licensing in Australia. This report shows all visas held over time by staff, even where multiple visas have applied.

5. Automation rules

vSure automatically monitors all temporary visas, proactively alerting employers to:

  • New visas and conditions;
  • Upcoming expiries;
  • Decisions on bridging visas;
  • Visa cancelations; etc

Alerts are available within a user friendly dashboard and reports as well as push notifications via email or SMS to key staff as required.

6. Optimal Employee/Candidate Experience

vSure has worked with Australia’s largest employers to build an optimal workflow for Right To Work checks. This includes:

  • Automated email and SMS triggered from your workflow within your onboarding system;
  • Multi-lingual (including Nepalese, upon which Australian kitchens so heavily rely) to help the employee understand what documents are required;
  • Optimised imagery for fast and easy understanding of what is being requested;
  • Simple touch interface with integration to mobile phone camera;
  • Just snap a photo of the passport and the AI reads the image, no data entry required; etc etc

Check out this video to see the employee experience:

7. Class leading cyber security

Right to work documents are sensitive, personally identifiable information (PII). vSure invests heavily in ensuring optimal cyber security. Being ISO 27001 certified provides hospitality employers and employees alike with the reassurance that their data is safe.

Want to know more?

Fill in the form below and we can arrange a demo for your Recruitment and Labour Hire company:

How Can vSure Help My Business?

Many household names in the recruitment and labour hire industry are already using vSure to comply with Illegal Worker Legislation.

vSure automates the visa checking process, giving you peace of mind that your business is not hiring workers unlawfully.

It is easy to set your business up in vSure. You can either upload a payroll spreadsheet, scans of passport ID pages, or send emails to staff requesting their details.

You’ll receive regular automated reports highlighting any staff with a work limitation, upcoming visa expires or who do not have work rights.

You’ll never miss a visa expiry again. You can choose to set up calendar reminders or get reminders via SMS or email.

Understanding visa conditions can be confusing – vSure makes it easier to understand what work the visa holder can do in Australia.

Read more about vSure features here.

How Do I Start?

Labour hire companies generally want to take advantage of the full automation capabilities of vSure. We also offer a white-label solution if you would like to offer visa checking services to your clients.

You can request a demo or see more information online here.